AI does the reading. Your buyer signs.
I build procurement workflows that read offers, contracts and supplier letters, check them against your rules and hand your buyer a decision file that can be checked, repeated and defended.
Price increase check
From a supplier letter to the buyer's answer.
The workflow drafts it. A person decides what it says.
The steel index moved 3.1% in twelve months and §7.2 ties adjustments to that index. Two qualified alternatives are on file if Brandt does not move.
- Confirm the index series with the supplier.
- Check this year's volume commitment.
- Edit and send the drafted reply.
- Record the decision and its owner.
Eight workflows along the procurement cycle. One task stays with your people.
Demand management
Budget, actuals and contract end dates turned into a demand plan and a sourcing calendar.
Reporting & data intelligence
Monthly spend reporting from SAP and Excel exports, classified, cleaned and with the signals worth discussing.
Offer comparison
Three formats in, one normalised sheet out, outliers flagged against your requirement and the last PO.
Price increase check
The claim set against the relevant index and your contract clause, with a reply drafted in the buyer's name.
Contract first read
Deviations from your MSA or NDA template listed clause by clause before legal opens the file.
Renewal radar
Notice periods, price uplifts and unused licences across your software contracts, ninety days ahead.
Supplier scorecard
Delivery, quality and invoice data on one page per supplier before every QBR, with the questions worth asking.
Supplier onboarding
Certificates, self-disclosures and sanctions screening checked before the first purchase order.
Negotiation strategy
A workflow can prepare the fact base: price history, alternatives, contract terms. The strategy and the conversation with the supplier stay with your people.
The assessment answers that on your data.
From a thirty-minute call to workflows your team owns.
Call
You bring one real case. I tell you whether an assessment makes sense or whether your team can sort it out internally.
Assessment
Interviews with category leads, two or three processes taken apart into tasks, every task scored on sample ERP exports.
First workflows
Two or three workflows built on the tools you already run, reviewed for governance and rolled out with training for the people who use them.
Your system
Documentation, prompt library and named owners inside your team. I stay available for clinics, and you no longer need me for each step.
Every output has an input, an owner and a timestamp.
| Time | Workflow | Prepared | Decided | Outcome |
|---|---|---|---|---|
| 08:40 | Demand plan · 2027 | workflow | J. Krause | 3 tenders scheduled |
| 09:14 | Price increase · Brandt | workflow | M. Weber | +3.1% accepted |
| 10:02 | Offer comparison · enclosures | workflow | M. Weber | awarded to Brandt |
| 11:37 | Contract read · MSA v3 | workflow | K. Nowak, legal | 2 clauses to legal |
| 16:05 | Monthly report · September | workflow | Head of procurement | approved, 3 signals |
- R1
Decision rights
What a workflow may prepare and what a buyer must approve, agreed per workflow.
- R2
Data rule
Which data may go into which tool, signed off by IT and your data protection officer.
- R3
Logging
Input, output, approver and time stored for every decision, readable six months later.
- R4
Works council
Workflows, logging and the training plan shown to the Betriebsrat before anything goes live.
Twenty years on the buying side. Now I build the workflows I used to wish for.
I led procurement at Allegro and held sourcing and category roles at BSH and Orange, with many years on SAP. I spent twenty years in Hamburg and work in German, English and Polish.
A workflow is finished when your team runs it without me.How I measure an engagement
Worth a call if most of these are true.
Ready for a first workflow
- 10 to 50 buyers, one CPO or head of procurement who can act within a quarter
- Data in SAP, Dynamics, Coupa or clean Excel exports
- Some buyers already use ChatGPT or Copilot and you want it organised
- Category leads can spare two to three hours a week for three weeks
Better to wait or go elsewhere
- No ERP exports can leave the system yet
- You are looking for a software reseller
- You need a strategy deck and nothing running on real data
Bring one real case. Leave with your first workflow mapped.
Thirty minutes, no slides. Bring an RFQ, a price increase letter or a contract that is waiting for review, and we look at it together.